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IT Procurement Q & A

Answers covering four NC eProcurement Sourcing Tool and Contract Tool questions.

Q: Who is expected to use the NC eProcurement Sourcing / Contracts tools for the IT procurement process?

A: Executive Branch state agencies that use the NC eProcurement system are required to use the NC eProcurement Sourcing Tool for IT procurements that are above agency delegation and that fall under the authority of NCDIT. Executive Branch state agencies that use the NC eProcurement system are strongly encouraged to use the NC eProcurement Contracts Tool to submit IT contract amendments and renewals to NCDIT for faster approvals.

Q: Should agencies create sourcing projects in the NC eProcurement Sourcing Tool and contract workspaces in the NC eProcurement Contracts Tool, or will NCDIT create them on the agency’s behalf?

A: Agency procurement stakeholders are responsible for creating sourcing projects in the sourcing tool and contract workspaces in the contracts tool.

Q: Where can state agency users find training documents for the IT procurement process and NC eProcurement Sourcing and Contracts tools?

A: State agencies have multiple sources of documentation and support available for the IT procurement process and the NC eProcurement Sourcing and Contracts Tools:

Q: Can sourcing project owners send an email via the NC eProcurement Sourcing Tool?

A: Yes. They can send a communication internally to the project team, to a specific member of the project team and to one or all vendors. The sourcing project owner can also include the sourcing project’s email address in any email they send related to the sourcing project. A copy of that email will be included in the sourcing project.

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