Microsoft has rolled out a new feature in Teams: Webinars, which include a registration link.
Webinars provide the tools to schedule your webinar, register attendees, run an interactive presentation and analyze attendee data for effective follow-up. Webinars is more controlled than regular Teams meetings and the participants have clear roles: One or several experts (the presenters) share their ideas or provide training to an audience (the attendees).
How to Set up a Webinar
Open your calendar in Teams. You will not be able to set up the link in Outlook.
Click the down arrow beside New meeting and choose Webinar.
At the top of the New webinar window, you will see a link for registration. You can choose whether you want to allow everyone, people in your organization only, or no one to register. Go ahead and add your webinar details, such as the topic, date and time.
After you have added your details, click the View registration form link.
Add your event details again. You can also add an image at the top of the form. The recommended dimensions are 918 x 120 pixels.
The First name, Last name and Email fields will already be in your form. You can also add a few pre-defined fields or add custom fields, including an input field or choice field.
Click the Required box to make a field required.
For the Choice field, you can add several options.
Add more information about your speakers in the Speakers section.
Click Copy registration link to send to your attendees.
Your completed registration form will look something like this:
In your original calendar entry, you will see some meeting options as well as a link to download your registration report.
Under Meeting options, you can set to record automatically, turn off mics and cameras for attendees and set up a lobby. Set your preferred options and click Save.
When an attendee registers for your webinar, they will get a screen that looks like the one below.
Attendees will also receive an email with an .ics file that they can click on to add the event to their calendar.
