Vendor Email Template

Dear [Vendor Contact],

Thank you for contacting us and for your interest in working with the state of North Carolina.

The Statewide IT Procurement Office oversees IT procurements for state agencies and only interacts with vendors during active agency-led negotiations. We do not perform vendor research, evaluate solutions, or select products or services on behalf of the state.

Several resources are available to help you discover opportunities and get involved in the competitive procurement process:

Agency-Specific Bid Opportunities: You can find solicitations for goods and services on the N.C. Department of Administration’s Vendor Portal. You can browse current opportunities or sign up for notifications of new solicitations for the specific product that your company offers.

Statewide IT Term Contracts: Review existing IT term contracts to see where your products or services align. Each contract includes contact information for a specialist you can provide information about rebidding and qualification requirements.

North Carolina Agency Purchasing Officer Directory: This statewide directory provides purchasing contacts for each agency. Use it to learn more about agency-specific procurement needs and who to contact for general questions.

Thank you again for your interest. We wish you success as you explore opportunities and engage with our agencies through the formal solicitation process.

Sincerely,

[Your Name]
[Your Title]
[Your Division]
[Your N.C. Department]
[Your email address]