The Department of Information Technology (DIT) established the Microsoft Office 365 (O365) program in June of 2013 to address outdated office software issues and productivity challenges and to establish a modern software licensing model for the Microsoft Office Product Suite. This program enables the State to provide communication and collaboration tools to improve productivity and efficiency in the government workforce.
During the first phase of the program, which began in July of 2014, email and archive accounts were migrated to the O365 Government Cloud. The O365 Email and Archive Project Team worked with agency IT contacts to ensure that email migration would not impact agencies’ business processes and users. This required compliance with certain levels of required software, network connectivity availability and automation functionality to enable the deployment.
The Project Team provided agencies with communications and training assets to help the agency contacts understand the email migration process and communicate expectations to their agency management and end users. As of July 31, 2015, 94,000 email accounts have been migrated. Work is beginning on decommissioning the legacy on premise email environment. Email archive migration is on track to be completed in October. When email archive migration is complete, the State will have moved more than 330TB of data to the Cloud. The O365 Program also includes the adoption of Microsoft O365 Productivity Suite in the cloud. The purchase of the software licenses ensures that the software remain current. Adopting Microsoft O365 Productivity Suite creates the potential for reduction of infrastructure and storage and provides collaboration tools for 56,000 employees. To date, more than 20,000 desktops have migrated Microsoft Office to the cloud. DIT completed the Microsoft Office Productivity Suite deployment to all of the users supported under the consolidated agencies umbrella in June of 2015. Skype for Business is now also available to agencies that have migrated Office to the Cloud.
SharePoint and OneDrive, included in the O365 Productivity Suite will also be deployed in the fall of 2015. These services have business-policy-related factors that must be considered by individual agencies, and DIT will work with each agency to develop an implementation strategy.